One of the difficulties in explaining what SharePoint "is" is that SharePoint has multiple functions out of the box and the ability to expand on that functionality with additional software packages. Some of the features that the UTK community will find useful include:
SharePoint offers a robust, secure location for storing, managing, and collaborating on documents that are important to your department or organization.
Click here to read more about the benefits of using SharePoint for documents storage and management.
SharePoint offers a rich environment for list management and representation. There are multiple list templates available that can be further customized to meet the specific needs of any project. Some of the default templates include announcements, contacts, links, and tasks. Additionally SharePoint offers a blank list template that can be used to create any list from the ground up. Once a list has been created, SharePoint offers a point and click interface that allows you to create multiple list views for sorting, filtering, and completing basic functions such as sum and average on data stored within your lists.
Click here to read more about the benefits of using SharePoint for data management and representation.
SharePoint offers a publishing platform to assist in the creation of public facing web content. Additionally, OIT has encoded the official UTK web templates into a feature that is available on all of the university's SharePoint collections. Once a site collection administrator has setup the site and deployed the templates, any member of the university community can be granted access to create or manage the content of the website through a browser-based point and click interface with little-to-no coding skills required.
Click here to read more about the benefits of using SharePoint for web design and content management
Anyone with a NetID and password already has the ability to be granted access to resources stored within SharePoint. Additionally, OIT is working to provide solutions to grant third party access to resources across many of the SharePoint collections at UTK. SharePoint offers a central location for collaboration on any project, including a place to store important documents and task lists related to the project as well as out of the box solutions for calendaring, blogs, and wikis. Many members of the UTK community already use SharePoint to collaborate on research with other universities, accreditation processes, conducting job searches, and many more projects.
Click here to read more about the benefits of using SharePoint for enhanced collaboration.
Anyone with a NetID and password can be granted permission to access resources inside of SharePoint. This includes faculty, staff, students, and even some alumni of the university. At this time, OIT has also enabled third-party authentication for some collections inside of SharePoint. This allows individuals to be granted access to SharePoint resources via Facebook, Google, Yahoo, or Microsoft Live credentials.
All Faculty and Staff have access to a personal OneDrive for Business that offers file storage, as well as a fully functional, personal SharePoint site. A My Site focuses on the individual faculty or staff member that owns the site. Any information stored in OneDrive for Business may be deleted once the individual leaves the University.
Any group, department, organization, or individual on campus may also request a SharePoint collection. These collections are different from a My Site in that the focus is not on an individual. Departments and organizations may use them for their public facing web content, or to conduct internal administrative business. Individuals may request them to help support academic activities such as managing scholarly resources, conducting research, or to enhance classroom exeriences.
At this time, SharePoint is provided at no additional costs to individuals or units on campus. Additionally OIT provides free training classes and free technical support to assist you in getting started using SharePoint.
Click here for a list of SharePoint classes currently available, or call the HelpDesk at (865) 974-9900 for assistance.
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The flagship campus of the University of Tennessee System