SharePoint offers several benefits when it comes to sharing a collaborating on documents. OIT offers a Face-to-Face workshop focused on teaching you how to take advantage of several of the document management features available. Register for the SharePoint documents class
Permissions can be assigned to an entire document library, or to each individual document within a library eliminating the need to make multiple libraries to grant access to different individuals. Additionally since permissions are based on UT's active directory, you can quickly grant any level of control to anyone with a NetID and password.
SharePoint has built in version controls. There is no need to save the document as multiple files so that you can compare versions later on. SharePoint will keep all of the versions of a document in a single file.
SharePoint doesn't just index a document's meta-data. SharePoint will index the entire contents of .doc, .docx, and .pdf files. This provides for a much richer search experience.
SharePoint is integrated with Microsoft office. This allows users to edit a live document, co-author (have multiple people editing a single document), and even edit some MS Office documents within the browser.
As mentioned, word and pdf files are content indexed, so searching is not done just on the meta-data, but on the contents of the documents as well. Search results are permissions based. If a user does not have permission to read the file, the file will not show up in the user's search results. The search feature in SharePoint offers several customizable options, including limiting the search to a specific collection, list, or library.
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