SharePoint creates a single web-based location in which to manage all of your objects. SharePoint allows you to control who has access to these objects through a variety of permission levels. A single SharePoint site can be configured to manage public web content, collaborate with a team on a project or set of documents, track performance using KPIs, and many other things. SharePoint replaces the need for separate individual content, document, and resource management applications.Learn more about SharePoint benefits
The Office of Information Technology (OIT) currently provides two unique types of SharePoint Sites. The first is called a MySite and is hosted on UTSpaces, the second is referred to generically as a Departmental Site.
If you are a current member of the faculty or staff at the University of Tennessee, you already have a My Site. You can log in and get started with SharePoint right away. You will need to know your Domain (UTK for the Knoxville Campus), your NetID, and your NetID password. Visit https://utspaces.tennessee.edu to log in. Your username is "domain\NetID" and your password is your NetID password.
Departments, groups, and organizations can request a departmental SharePoint site. The advantage of a departmental site is that the site will not be tied to a single individual at the university. A collection administrator as well as a collection owner will be assigned to the site, but these assignments can be changed as needed. To request a departmental SharePoint site, please fill out the form at https://oit.utk.edu/accounts/forms/.
There are a few difference between My Sites and Departmental SharePoint sites. Every faculty and staff member has a My Site. A My Site is owned and controlled by an individual and tends to focus on that individual. My Sites can be customized with a listing of interests and skill sets for the owner of the site. If the owner of a My Site leaves the university, his or her My Site may become disabled; therefore it is not considered a best practice to use a My Site for managing departmental resources. Additionally, while My Sites have all of the functionality of a Departmental site, there is some functionality (My Newsfeed and My Profile) that is unique to My Sites.
In response to campus interest in streamlining the external collaboration process, OIT has begun to enabled External Authentication on its SharePoint servers. This will allow individuals without a NetID to securely sign in to SharePoint, increasing the ease of access for collaborators at peer universities, external Boards, and other non-UT organizations. At this time, external authentication has been enabled on the "utworks" SharePoint application. Any site with a https://utworks.tennessee.edu URL may take advantage of external authentication.
With External Authentication, there are four security groups:
The University of Tennessee offers several training modules for SharePoint. If you are located in the Knoxville area, we encourage you to attend one of our instructor-led workshops. If you are not able to make it to the Knoxville campus, Microsoft provides several SharePoint training modules in their IT Academy which is available for UT faculty and staff.
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